Horizon Europe

The beneficiaries must ensure that at the latest at the time of publication, a machine-readable electronic copy of the published version, or the final peer-reviewed manuscript accepted for publication, is deposited in a trusted repository for scientific publications.

A repository is an online archive (institutional, disciplinary or multidisciplinary). UPCE runs its own institutional repository - UPCE Digital Library (contact person: Mgr. Veronika Kolínová).  The article must be deposited in the repository even if the recipient provides open access in the golden route - by publishing in an open journal. This obligation applies to ensure long-term archiving. 

In addition to the scientific publication itself, the recipient should also deposit the underlying data necessary for validation of the published results, ideally in a data repository. This obligation is not related to openness but to data management - see below.

The beneficiaries must ensure that immediate open access is provided to the deposited publication via the repository, under the latest available version of the Creative Commons Attribution International Public Licence (CC BY) or a licence with equivalent rights.

Beneficiaries can choose one of two ways to meet the requirements:

• Auto-archiving (green OA) - the final peer-reviewed version of the article (postprint, ideally the publisher's version) must be available in the repository no later than the publication date. If the publisher does not allow auto-archiving of the required version of the article and without embargo, either an addendum must be negotiated or another journal must be chosen for publication.
  •  ATTENTION: Open access must be provided immediately, so it is not possible to use auto-archiving for articles in journals that impose a time embargo on publication.
•  Open publication (gold OA) - the beneficiary may choose to publish in an open access journal and any publication fees are an eligible cost for the duration of the grant (defined in Article 6.2.C.3 of the model grant agreement).  
  • ATTENTION: Only publication fees in fully open journals are eligible costs (publication in so-called hybrid journals is not supported).

The European Commission is now offering HE grantees the possibility to publish their research results free of charge in open access mode on the Open Research Europe (ORE) publishing platform.

A data management plan (DMP) is a document that specifies what data will be generated and how they will be generated during the research, and includes information about their availability and usability. The DMP needs to be updated regularly to reflect what is actually happening with the data.

ATTENTION! The DMP is the 'deliverable' of the project and the beneficiary must submit the first version within the first six months of the project.

You can use the Data Stewardship Wizard (DSW) software to create a data management plan. DSW for UPCE is available at https://upce.ds-wizard.org (new users must create an account via the Sign Up link, and must use university e-mail).

As soon as possible and within the deadlines set out in the DMP, deposit the data in a trusted repository; if required in the call conditions, this repository must be federated in the European Open Science Cloud (EOSC) in compliance with EOSC requirements.

Subject-specific data repositories are best suited for storing research data - see links to the overview and registries below. If a recipient cannot find a suitable subject repository, they can use general repositories (also called orphan repositories) that store data regardless of subject area. The most commonly used general repositories are Zenodo, Figshare or Dryad. 

• Overview of foreign data repositories (comparison): http://doi.org/10.5281/zenodo.3946720
• Registry of Research Data Repositories: https://www.re3data.org/
• Directory of Open Access Repositories (OpenDOAR): https://v2.sherpa.ac.uk/opendoar

As soon as possible and within the deadlines set out in the DMP, the beneficiary must ensure open access — via the repository — to the deposited data, under the latest available version of the Creative Commons Attribution International Public License (CC BY) or Creative Commons Public Domain Dedication (CC0)* or a licence with equivalent rights, following the principle ‘as open as possible as closed as necessary’, unless providing open access would in particular:

• be against the beneficiary’s legitimate interests, including regarding commercial exploitation, or
• be contrary to any other constraints, in particular the EU competitive interests or the beneficiary’s obligations under this Agreement; if open access is not provided (to some or all data), this must be justified in the DMP.

Metadata of deposited data must be open under a Creative Common Public Domain Dedication (CC0)* or equivalent (to the extent legitimate interests or constraints are safeguarded), in line with the FAIR principles (in particular machine-actionable) and provide information at least about the following: 

• Datasets (description, date of deposit, author(s), venue and embargo)
• Horizon Europe or Euratom funding
• Grant project name, acronym and number
• Licensing terms
• Persistent identifiers for the dataset, the authors involved in the action and, if possible, for their organisations and the grant

Where applicable, the metadata must include persistent identifiers for related publications and other research outputs. 

* The CC0 license is a so-called waiver, i.e., a waiver of copyright. However, according to the Czech Copyright Act, it is not possible to waive copyright. Therefore, the CC0 license in the Czech Republic is interpreted as CC-BY (Creative Commons Attribution International), i.e., the least restrictive license allowed by Czech copyright law.

The beneficiary must provide information via the repository about any research output or any other tools and instruments needed to re-use or validate the data.